General Information for
Candidates Admitted to Doctoral Studies
Enrollment Starter Kit
(This page provides essential information for admitted PhD students, guiding them through the initial steps of their study program.)
Study Contract
Signed in three copies and submitted to the IOSUD UVT Doctoral Studies Office.
It contains information about the rights and obligations of the PhD student
Access the official study contract
Individual Research Curriculum
The plan includes both the courses selected from the curriculum corresponding to the doctoral field of study and the individual research pathway, which represents the most important component of the doctoral studies.
Individual Research Plan
The plan includes both the courses selected from the curriculum corresponding to the doctoral field of study and the individual research pathway, which represents the most important component of the doctoral studies.
Individual Research Program
In this section, two categories of activities are credited:
The individual research plan is updated annually, based on an evaluation conducted by the doctoral supervisor and the guidance and academic integrity committee, as well as according to the doctoral student’s needs.
Notes regarding the types of credited activities:
All doctoral students are required to accumulate a minimum of 30 ECTS/year for promotion (out of a total of 60 ECTS per year).
To maintain full tuition fee exemption and the UVT scholarship supplement, a minimum of 50 ECTS/year must be accumulated.
Doctoral students in the tuition-paying track but fully exempt from paying the fee must obtain a minimum of 6 ECTS/year from type II activities.
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UVT Supplement Scholarship
Financial support
UVT doctoral students who receive an individual scholarship may apply for a special scholarship, amounting to 50% of the individual scholarship included in the doctoral grant.
This scholarship is awarded:
until the public defense of the doctoral thesis, or
until the end of the fourth year of study (first extension year),
depending on which event occurs first.
The scholarship is conditional upon the acceptance, through contract, of additional obligations.
Additional Obligations
To benefit from the special scholarship, the doctoral student must fulfill the following:
- Additional output indicators – one Web of Science publication (for humanities and arts fields, Scopus is also accepted). (See the Annex of the IOSUD-UVT Regulations for field-specific details.)
- Full-time attendance regime – Active involvement in doctoral research and academic activities, allocating a minimum of 28 hours/week to doctoral activities and a maximum of 12 hours/week to other academic or support activities.
- Commitment compliance – Failure to meet the agreed obligations regarding reports and the required number of ECTS credits will result in the termination of the scholarship. Failure to meet the additional output indicators may lead to the postponement of the thesis defense or, under certain conditions, repayment of the scholarship supplement.
Incompatibilities
The special scholarship is not compatible with holding a full-time position as a teaching or research assistant. Upon accepting such a position, the financial support is automatically suspended. However, part-time research assistant positions within research projects are allowed.
[Addendum to the Doctoral Studies Contract – Scholarship Supplement]
For Doctoral Students with Scholarships
- Don’t forget to submit your IBAN account number via a bank statement to the Doctoral Studies Office at the beginning of the first semester, to receive your scholarship payment.
Advisory and Academic Integrity Committee
The committee is appointed by the doctoral supervisor in consultation with the doctoral student, in accordance with current regulations. The composition of the committee is explicitly stated in the individual research plan.
Role and Composition of the Committee:
- Provides guidance to the doctoral student and participates in the periodic evaluation of their scientific progress;
- Consists of at least three members holding a doctoral degree, with at least one member from outside WUT, employed by another institution as their main affiliation;
- The composition of the committee may be modified throughout the doctoral years, with any replacements made with the approval of the doctoral supervisor.
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See the IOSUD-WUT Regulations for more details (CSUD/Legal basis page).
Rights and Obligations of Doctoral Students
Doctoral students benefit from a wide range of academic and research opportunities, with access to essential resources for their professional development:
- Academic support and mentorship – Direct collaboration with the doctoral supervisor and participation in relevant seminars and scientific meetings
- Access to research infrastructure – Use of laboratories, libraries, and international databases for thesis development.
- Active participation in the academic community – Representation in decision-making bodies, integration into research teams, and interdisciplinary collaborations.
- Mobility and scientific events – Opportunities to attend conferences, congresses, summer schools, and international academic exchanges.
- Student support services – Access to university resources, including accommodation facilities and administrative services dedicated to doctoral students.
To ensure a successful academic journey, WUT doctoral students are expected to fulfill the following key responsibilities:
- Compliance with the doctoral program – Fulfillment of academic obligations, presentation of research progress annually before the guidance committee and doctoral supervisor.
- Consistent collaboration with the doctoral supervisor – Maintaining regular communication and adhering to institutional rules.
- Earning a minimum of 30 ECTS/year – Accumulating the required credits is mandatory; failure to do so may result in expulsion.
- Publishing and disseminating research results – Promoting scientific work through publications and conferences, with WUT affiliation.
- Adherence to academic ethics – Upholding standards of academic integrity and complying with the university’s ethical policies.
Resources for Doctoral Students
Accommodation
Housing options for students and university dormitories
Transport
Student Subscriptions and Discounts
Students up to the age of 30 are eligible for:
- Discounted public transport passes
- Discounts on railway transport
  → Check updated announcements on the InfoCenter page
Student ID
Access to university services and student benefits
The European Student Card replaces the traditional student ID and serves as a digital academic identity document, confirming student status at UVT.
Institutional Email
Official UVT email address for academic communication
All UVT students, PhD candidates, faculty members, and administrative staff receive an institutional email account.
Library and Databases Access
Digital and physical resources for research.
- For access to digital resources (e-nformation.ro), you will need your institutional email address.
- Access to the “Eugen Todoran” Central University Library in TimiÈ™oara is granted only with a user card.
- The card request can be made in person or ONLINE.
- [Access to the library website]
Student Union (OSUT)
Community, events, and student support networks
Medical Facilities
Health services available to students
Need help?
Contact the secretariat that provides support for your doctoral school for more information!
Checklist for Students Admitted in the First Semester
Follow these essential steps to start the semester successfully:
- Check the deadlines: Make sure you’re aware of all administrative and academic deadlines.
- Contact your doctoral supervisor: Schedule a meeting to discuss your research plan and academic path.
- Prepare, sign, and submit your study contract and individual research plan for enrollment: Submit all required documents according to the program’s requirements and make sure to send them in time.
- Pay the relevant fees: Pay tuition or other administrative fees, if applicable.
- Register for accommodation (if applicable): Reserve your spot in a dormitory or explore other housing options.
- Get your institutional email address and an account on e-nformation.ro: Official communications will be sent to this address. It also grants you online access to all international databases with scholarly articles and books.
- Get your student ID and transport card: Request the documents that give you access to discounts and benefits.
- Submit your IBAN for the scholarship (if applicable): Provide your banking details for the UVT scholarship transfer.